1. Introduction
Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website, use our services, or interact with our team. We are committed to safeguarding your personal data and complying with all applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 (GDPR) and the Data Protection Acts 1988–2018 of Ireland.
By using our website or services, you agree to the terms of this Privacy Policy.
2. Who We Are
We are an Irish-based company providing HR, payroll, pension administration, and employee engagement services to businesses across Ireland.
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:
Email: enquiries@emeraldpeoplesolutions.ie
Address: 6 Fern Road Dublin 18 Dublin D18 FP98 Ireland
3. Information We Collect
We may collect and process the following types of personal information:
- Information you provide directly – such as your name, email address, phone number, job title, and any other details you submit through contact forms or email correspondence.
- Employment-related data – if we are providing HR or payroll services, we may collect information such as employee names, addresses, PPS numbers, salary details, pension contributions, and employment history (only as required to perform our services).
- Technical data – such as your IP address, browser type, and how you use our website. This information is collected automatically through cookies and analytics tools.
- Communications data – including records of any correspondence between you and our team.
4. How We Use Your Information
We use personal information only when we have a lawful basis for doing so, such as:
- To provide and manage our HR, payroll, and related services.
- To respond to enquiries or provide support.
- To comply with legal, tax, and regulatory obligations.
- To communicate updates, service information, or relevant notices.
- To improve our website and service delivery.
We do not sell, rent, or trade personal data with any third parties for marketing purposes.
5. Sharing Your Information
We may share your personal data with trusted third parties, but only when necessary and only for legitimate business purposes, such as:
- Professional advisers (e.g., accountants, solicitors, or auditors).
- IT and system service providers who support our operations.
- Government authorities or regulatory bodies when required by law.
All third parties are required to process your data securely and in accordance with applicable data protection laws.
6. Data Retention
We retain your personal information only for as long as necessary to fulfil the purposes we collected it for, including any legal, accounting, or reporting requirements. When data is no longer needed, it will be securely deleted or anonymised.
7. Your Rights
Under the GDPR, you have the following rights regarding your personal data:
- The right to access the personal information we hold about you.
- The right to request correction of any inaccurate or incomplete data.
- The right to request erasure of your personal data (“the right to be forgotten”).
- The right to restrict or object to processing.
- The right to data portability.
- The right to withdraw consent at any time (where applicable).
If you wish to exercise any of these rights, please contact us using the details provided above.
8. Data Security
We take data security seriously and have implemented appropriate technical and organisational measures to protect your personal information from unauthorised access, loss, misuse, or alteration. Access to personal data is restricted to authorised personnel only.
9. Cookies
Our website uses cookies to enhance your browsing experience and collect information about how you use the site. You can control or disable cookies through your browser settings, though some features may not function properly if you do so.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational needs. The updated version will always be available on our website, and the revision date will be clearly indicated at the top of the page.
11. Contact Us
If you have any questions, concerns, or complaints about how we handle your personal data, please contact us at:
Email: enquiries@emeraldpeoplesolutions.ie
Address: Office 119, 3054 Lake Drive, 1st Floor, Citywest Business Campus, Dublin 24, D24 HN20